Volunteer for TRA

Since 1956, TRA has been supported and operated solely by volunteers, everything from docenting and hanging shows to gardening and gallery upkeep. As we grow our needs are also increasing.

Our immediate needs include:

Demo/ Workshop Liaison

  • This role picks up once the Demo/Workshops Scheduler has obtained contracts and information/ images from the demo/workshop artist and acts as the liaison with the artist and students as appropriate until the demo/ workshop has occurred.

  • Understand AV set up but not be responsible for AV set up

    Workshops

    • Obtain any follow up information from artist to be provided to the students

    • Obtain listings of students and contact information and periodically send reminders, including the week before the event (when to arrive, where to park, supplies, bring your lunch)

    • Obtain information on set up needed for workshop and determine what will be needed to set up space, as well as answer any questions the artist may have

    • Buy coffee and water if needed and coffee cake for the workshop

    • Arrive before the workshop to meet the workshop artist, set up coffee, check in students, follow up with missing students, etc. and communicate with Treasurer the final roster so Treasurer can pay workshop artist

    • Take pictures during workshop

    • Make sure that there is a student in charge during workshop (identify a TRA member to serve in this role)

    Demos

    • Obtain information on set up needed for demonstration and determine what will be needed to set up space, as well as answer any questions the artist may have

    • Buy refreshments if needed for demonstration

    • Arrange for the demo set up, take down tables, etc.

    • Arrive before the demo to meet the artist, set up reception

    • Take pictures during demo

Deposits

  • Obtain and summarize all deposits on an excel spreadsheet

  • Restrictively endorse all deposits

  • Take deposits to bank

  • Email deposits to Treasurer/ assistant accountant, and provide deposit receipt to Treasurer

AV

  • Maintain all AV equipment

  • Understand all AV set up

  • Find out demo/workshop needs from Demo/Workshop liaison and set up AV for demo/workshop 

Volunteer Manager

  • Maintain volunteer information (may be on membership database)

  • Reach out to potential volunteers when volunteer needs arise (receptions, clean up days, exhibit hanging, etc.)

Docents

  • Sit at the gallery from noon to 3 — volunteer for a specific day of the week, any day but Monday, greeting visitors, answering questions, etc.

Treasurer

  • Maintain books and records on QuickBooks

  • Understand Cash flow processes and interaction of systems (square, stripe)

  • Summarize Stripe payouts on Squarespace  and any Squareup payouts and related accounting and provide to assistant treasurer to enter on quickbooks

  • Write checks and enter into QuickBooks

  • Reconcile bank account

  • Prepare Financial statements

  • Prepare budget  

Some of our general needs include:

  • Docenting the gallery  

  • Assisting with our social media platforms and promotional efforts

  • Cleaning and organizing the gallery

  • Assisting on exhibits, including exhibit hanging and planning receptions, particularly with our major exhibits, such as Bay Area and Rembrandt Youth Art Exhibit

  • Set up for receptions

  • Special projects

  • Serving on a committee (hospitality, maintenance, historian, etc) 

  • And yes there are other ways you can help volunteer your time or your expertise with TRA


Contact us to see how you can help TRA thrive and thank you for your interest!